Schedule

This is the schedule we followed in 2010, along with notes for how things should be scheduled differently in the future.

2010 Submission deadline 10/Oct, Conference date 19/Oct

• 10?/Sept
  • SciDiv approved date

• 17/Sept
  • Contact outside support
    • (Probably too late, but not before SciDiv approval.)
    • When commitments come in invite sponsors to Conference
  • Begin planning publicity
    • --- Posters for Call for submissions
    • --- Web page, including Call for submissions
    • --- Modifications to submission form
    • --- Posters for Conference
    • --- Cover for Proceedings

• 27/Sept
  • --- Web page with Call up (too late)
• 28/Sept
  • --- AtH announce call (too late)

• 5/Oct
  • --- Submission form is up (too late)
• 6/Oct
  • --- Ordered food
• 10/Oct
  • --- Submission deadline (Sunday midnight)
• 10/Oct
  • --- remind sponsors of invitation
• 13/Oct
  • --- Last late abstracts received (Noon)
• 13/Oct
  • --- AtH announce conference (too late)
• 13/Oct
  • --- Order tables?
• 14/Oct
  • --- Proceedings to Campus Services
    • (too late---only worked because of light load for break)
• 15/Oct
  • --- Approve test print of Proceedings
• Someplace in here
  • --- arrange for photography
• 18/Oct
  • --- Deadline for printing posters (Noon)
• 18/Oct
  • --- Print easel board poster also need board to back it,
  • arrange for easel
• 18/Oct
  • --- Envelopes and labels (name tags?), doublesided tape, scissors
• 18/Oct
  • --- Pick up proceedings
• 19/Oct
  • --- stuff envelopes
  • --- layout poster slots
  • --- set up tables
  • --- put together easel board poster, set up
  • --- map of poster slots, tape and scissors no later than 4:00
    • (this should be earlier, 4:00 was too late for some)
    • (don't cover library announcements unless absolutely necessary.)
  • --- pick up food
  • --- 6:30 set up food
  • --- 7:00--9:00 Conference
  • --- 9:30, strike food and proceedings
• 20/Oct
  • --- take food service stuff back
• 22/Oct
  • --- put out a dozen or so proceedings for homecoming weekend
• 26/Oct
  • --- take down posters
• ?
  • --- buy gift for Mary B.