Schedule

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This is the schedule we followed in 2010, along with notes for how things should be scheduled differently in the future.

2010 Submission deadline 10/Oct, Conference date 19/Oct

  • 10?/Sept
    • SciDiv approved date
  • 17/Sept
    • Contact outside support
      • (Probably too late, but not before SciDiv approval.)
      • When commitments come in invite sponsors to Conference
    • Begin planning publicity
      • --- Posters for Call for submissions
      • --- Web page, including Call for submissions
      • --- Modifications to submission form
      • --- Posters for Conference
      • --- Cover for Proceedings
  • 27/Sept
    • --- Web page with Call up (too late)
  • 28/Sept
    • --- AtH announce call (too late)
  • 5/Oct
    • --- Submission form is up (too late)
  • 6/Oct
    • --- Ordered food
  • 10/Oct
    • --- Submission deadline (Sunday midnight)
  • 10/Oct
    • --- remind sponsors of invitation
  • 13/Oct
    • --- Last late abstracts received (Noon)
  • 13/Oct
    • --- AtH announce conference (too late)
  • 13/Oct
    • --- Order tables?
  • 14/Oct
    • --- Proceedings to Campus Services
      • (too late---only worked because of light load for break)
  • 15/Oct
    • --- Approve test print of Proceedings
  • Someplace in here
    • --- arrange for photography
  • 18/Oct
    • --- Deadline for printing posters (Noon)
  • 18/Oct
    • --- Print easel board poster also need board to back it,
    • arrange for easel
  • 18/Oct
    • --- Envelopes and labels (name tags?), doublesided tape, scissors
  • 18/Oct
    • --- Pick up proceedings
  • 19/Oct
    • --- stuff envelopes
    • --- layout poster slots
    • --- set up tables
    • --- put together easel board poster, set up
    • --- map of poster slots, tape and scissors no later than 4:00
      • (this should be earlier, 4:00 was too late for some)
      • (don't cover library announcements unless absolutely necessary.)
    • --- pick up food
    • --- 6:30 set up food
    • --- 7:00--9:00 Conference
    • --- 9:30, strike food and proceedings
  • 20/Oct
    • --- take food service stuff back
  • 22/Oct
    • --- put out a dozen or so proceedings for homecoming weekend
  • 26/Oct
    • --- take down posters
  •  ?
    • --- buy gift for Mary B.